An Admin (Quality Owners) can define setting for the whole company's QMS under the Company Admin in User Settings. 

Note: This video was created using V1.25.13. Enzyme is updated weekly so some elements may change.

Manage Company Settings


Here you can update the Company profile, Security, Design Control, Document Control, Approvals, and Training Settings.

Let's take a look at these.

Profile

Company Name: Edit how the company name should be displayed.

Avatar: This avatar will be used within the app.

Logo: Add the company’s logo. Once the logo is added, it will be displayed in the header of documents.

Time Zone: Set the time zone for the company (including UTC time zone)

Security

Single Sign On: When enabled users can sign on with Google, Okta or GitHub

Inactive logout: Adjust the duration of inactivity after which users will be warned that they will be logged out.

Enforce strict inactive logout: Turn toggle ON to enforce strict inactive logouts where any draft data will be lost, and the user will not be able to re-authenticate.

Part 11 Compliance: Turn toggle ON to enable whether a PIN will be required to meet Part 11 compliance. You can also specify which modules you want the PIN enabled.

  • Enzyme has multiple methods of assessing whether or not you are you when you approve a document. Without the PIN, the app is capable of making two independent checks of identity. However, the PIN concept is something more familiar to auditors, and therefore we recommend using it for any customer undergoing that level scrutiny.
  • Note: A Part-11 compliance report is available in the Other tab in the Document Library.

Role-Specific Module Access: If checked access to modules will be based on the permissions set by the Quality Owner.

Design Controls

Design Control ID preference: if checked, assigns sequential ID’s.

For each item in the Design Control module you can:

Show Item: Turn the toggle OFF if you do not want to show the column in the module.

Shortname: Customize the short name of the column. This is how the short name will be presented in the Document Control module.

Name: The text that will be displayed in the column heading.

Description: The sample text that appears when you hover over the icon next to the name.

Example: The example text that appears when you hover over the icon next to the name.

Documents

Autoassign Document Numbers: If checked, only Quality Owners can select a document number for new documents. All other users will get an auto-assigned number.

Form or Child Documents: if checked, non Quality Owners can create forms and/or child documents.

Document Control version and number override: If checked, allows admins to select arbitrary numbers and versions in the Document Control module.

Approvals

Administrative Change Requests: If checked, enables administrative change requests.

Title and Description on Change Requests: If checked, title and descriptions will be required when submitting a Change Request.

Training

Quiz Attempts: Set the quiz attempt limit. The default value is 3.

Immediate Training Email Notification: If checked, users will receive training notifications via email as soon as they are assigned.

Soon to be overdue training reminders: Enter the number of days when you want the email reminders for soon to be overdue training to be sent.

Overdue training: If checked, users will get email notifications about their overdue training.

Manager notification for overdue training: If checked, Managers will be be cc’ed on the overdue email notifications. Managers can be assigned under User Admin.

Email Summary Overdue training: If checked, managers will receive email summary of their team's overdue training.

Training Complete: When checked, Quality Owners can mark a user's ad-hoc training complete.

After making any changes, be sure to Save them.

If you have any questions, you can reach us through the in-app chat or email us at support@enzyme.com. 

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